Eliminate and streamline labor-intensive HR administrative workflows

payroll and attendance increases efficiency and accuracy by automating the application of complex performance-based compensation structures and addressing pay variations for each employee in the workforce. diverse work.” data-image-id=”62b9c26f3c07d0fe088b4593″/>

Using software capable of managing payroll and attendance increases efficiency and accuracy by automating the application of complex performance-based compensation structures and addressing pay variations for each employee in the workforce. diverse work.

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As many states viewed construction personnel as essential, business leaders and human resource managers had to adapt quickly to changing business conditions over the past year. This included creating and implementing new risk management strategies to reduce the spread of the virus, while staying up-to-date with changing payroll regulations and remaining compliant with industry-specific laws, local, state and federal.

In view of the next stages of the pandemic, HR and business managers should focus on value-added tasks that will improve the stabilization of the organization instead of using manual or inefficient tools when processing information. Unfortunately, this reduces the efficiency of the entire company and prevents it from taking advantage of the expected 5.2% industry growth expected this year. Although this production is above the 2019 production level, it is still more than $1 trillion less than what was expected without the outbreak of the coronavirus. This is why it will be essential for organizations to improve the streamlining of HR workflow, communication and other administrative tasks.

By using a robust platform to manage payroll tracking, attendance management, and training a business to stay compliant, HR managers have more time to focus on what matters, efficiency , employee engagement and performance. Automated tools can reduce the risk of human error while dramatically speeding up and simplifying the compliance process. Additionally, available solutions can analyze data and policies to verify compliance with all applicable security regulations to reduce the risk of fines, penalties, and reputational damage that come with non-compliance.

Using software capable of managing payroll and attendance increases efficiency and accuracy by automating the application of complex performance-based compensation structures and addressing pay variations for each employee in the workforce. diverse work.

Workforce management (WFM) solutions for construction companies are not limited to work planning and payroll management. Leveraging the use of a robust WFM solution for HR professionals and managers can:

Improve worker management

From a compliance perspective, classification is potentially the biggest pitfall of a complex payroll system. Federal and state tax laws and employment regulations require separate classifications for full-time employees, contractors, or casual workers. It makes sense; a full-time worker with a comprehensive benefits package will often be paid at a different rate than a worker hired through a third-party external staffing firm that does not offer benefits . Equally, both will likely receive a different rate than a freelance specialist hired for a short-term project – an equipment operator trained in the handling of machinery that a construction company only needs for specific projects. , for example.

Accurately classifying each type of worker is not only essential to avoid record keeping and payroll errors, but it is also necessary to maintain compliance with ever-changing regulations. Although employers can significantly reduce labor costs by claiming more independent contractors, this has a significant impact on state and federal tax revenues and carries heavy penalties for misclassification.

Plan ahead for future projects

Accurately tracking time, labor, and output throughout the project efficiently provides valuable information on labor effort and cost, by discipline, to estimate and bid with. clarify future work. To collect this information, field workers can use automatic time tracking systems, such as phone calls, mobile devices, tablets, and wearables, to record activities when and where they occur.

Using automatic time tracking systems can also reduce the occurrence of time theft which commonly occurs. This includes:

  • Buddy punching, in which two or more employees conspire to punch in or out of each other, making it look like they’ve put in more time than they have.
  • Pay rate fraud, a form of embezzlement in which a member of the payroll team collaborates with an employee to essentially give them an unauthorized pay raise
  • Timesheet fraud, in which an employee adds more hours to their timesheet than they have worked.
  • Supervisor fraud, in which a higher-level employee takes small amounts from other employees’ paychecks

Communicate effectively

Communication platforms have replaced the job site bulletin board to enable timely open lines of communication between management, employees and colleagues across projects and sites. Keeping operations running smoothly requires the use of various solutions such as video conferencing and messaging software, targeted push notifications, employee feedback channels, and the ability to self-report potential hazards on the jobsite.

Improve data insights

A crucial part of budget forecasting is determining the cost of labor, materials, and overhead to run your business for years to come. Having quick access to employee labor data by skills, expenses, scheduling, time off requests, past and planned overtime, and related factors allows a management team to imagine how much labor costs -work will need to be considered for a specific project. This information, in turn, informs everything from budgeting to hiring to purchasing equipment. By evaluating historical labor cost data and communicating closely with management teams, your finance professionals can paint a more accurate picture of the true cost of the business.

Some notable labor cost KPIs may include:

  • Total employee compensation
  • Estimated hiring and integration costs
  • Worker productivity per shift
  • Overtime per project
  • Cost of Employees vs. Billable Revenue
  • Employee absenteeism rate

For example, the diverse workforce needed by construction organizations requires specialized training, multiple shifts for tasks, and knowing where the team is today and where they need to be for future projects. Manually tracking this information – in addition to payroll and schedules – can create physical and financial risks, as shifts may not be filled and organizations cannot plan for future staffing needs for various projects.

Additionally, WFM solutions can help keep employee certifications and training current. Over the past year, traditional training methods and large, in-person groups have become obsolete as organizations have adopted learning management systems (LMS). Continued use of learning solutions that integrate with employee records will reduce the need for HR and training managers to constantly track outdated and missing training.

After a turbulent year, companies will need to leverage the capabilities of data to create and redefine operations to improve efficiency. By focusing this effort within HR by streamlining key areas, organizations can capture critical information to improve profit margins and future job costs.

About Yvonne Lozier

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